Careers at DZNBSI
Office Administrator
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. College level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
MUST HAVE:
• 2+ years experience supporting at the business support staff level
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Experience scheduling travel arrangements for management
STRONGLY PREFER:
• Support experience in a professional services, sales or marketing environment
• Experience successfully creating and/or modifying processes
Duration: Full-time
Location: Orlando, FL
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The Office Administrator will:
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the company
• Assist management with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations for executive management as needed
Work closely with management to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
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